Bemidji Curling Club Board Minutes

Bemidji Curling Club Board Minutes - September 2007

Bemidji Curling Club
Board of Directors Meeting
September 11, 2007

Call to Order: The meeting was called to order at 6:05 p.m. by President Keith Hunt.

Present: Bob Fenson, Dave Chandler, Keith Hunt, Mary Israelson, Dave Lundberg, Chase Schmitt, Aaron Stodgell, Doug Underthun, Randy Westhoff

Absent: Chase Jackson

Guests: Terry Matson, Tom Wallgren, Wayne Ward, Mary Simon

Approve Prior Minutes: A motion to approve minutes was made by Mary Israelson, seconded by Aaron Stodgell. The motion carried.

Presentations by Guests

Tom Wallgren of WCD presented a beer tapping system proposal. The total bid was $4084.90 including freight and labor.
Terry Matson of Security Bank USA presented a loan proposal for up to $25,000 at 7.25% interest over five years. Payments would be made each year starting next summer. We would not have to utilize the entire $25,000. Dave Chandler moved, seconded by Aaron Stodgell, to accept the proposal at $25,000. Motion carried.
Wayne Ward presented a draft of an income/expense statement format. It lumps income/expenses into a number of categories. Dave Lundberg and the finance committee will work with Wayne to fine tune the format.

Finance: Dave Lundberg reported that only one ice ad was not renewed. He is sending out letters/bills for this. We need to sell the medallion the Moose Club had in previous years. Bob Fenson will contact Beltrami Electric to see if they are interested. We received a $1,000 donation from the William (Chub) and Dona Mae Naylor Foundation.

Old Business:

Committee Reports

Webpage: Aaron Stodgell reported that he and Chase Jackson are working with Steve Fogelson to get bonspiel registration online and get league information on the website.
Kitchen: Bob Fenson reported that old kitchen stuff has been cleared out, the new stove is in (but not installed) and several small appliances have been purchased. A clean-up crew will be needed to clean up the kitchen area.
Locker Rooms: The old lockers have been removed and other work is being scheduled. The total costs come in at $29,704.97 for new lockers, $5,344 for plumbing and $3,870 for carpet. That covers most expenses. Bases for the lockers and a few other items are still needed. Estimated cost is less than $1,000.
Exhaust Fans: Bob has an estimate of $1,200-$1,500 to replace exhaust fans in each of the downstairs bathrooms.
Dues Schedule: A draft of the membership signup form and dues schedule was distributed. Monday and Tuesday open leagues were discussed.
GM Contract: Keith Hunt will contact Rob Aiken about the rationale for dividing Bob’s contract as it was in previous years.
Bar Policies: These were discussed at length. All members need to help ensure under-aged people do not drink alcohol in the club. This will be a topic of discussion at the league chair meeting.
Garage Door: The garage door was fixed at a cost of only $90.
Roof: The roof was repaired at minimal cost. We will need to keep an eye on it.
Bar: Rich Rierson has a cooler he is willing to donate to the club as a beer keg cooler. There will be some costs for moving and installing the cooler at the club.
Juniors: No report.
Senior Nationals: They have met.

General Manager’s Report:

Culligan installed DI tanks. Bob is attending to many details as he prepares to start the ice plant Thursday. Dave Chandler moved, seconded by Chase Schmitt, we replace the exhaust fan in the main level men’s bathroom. Motion carried.

New Business:

League Chairman Assignments: Contacts need to be make as soon as possible and a meeting needs to be scheduled.
Fall Newsletter: Randy Westhoff agreed to put the newsletter together. Mary Israelson will work on creating a mailing list of club members. Mary Simon volunteered to help with the mailing. The president and treasurer will need to write reports for the newsletter.

Next Meeting and Adjournment: The next meeting will be Tuesday, October 9 at 6:00 p.m.. The meeting adjourned at 8:00.

Respectfully submitted,

Randy Westhoff